e-Hotel(Hotel Managment System)

eLogics Infotech's eHotel is a highly automated system for Hotel/Restaurant Billing, Visitor's Record and Accounting with detailed reports generated about the visitors and rooms you have. With its powerful features it is ready to meet requirements of all types of Hotels and restaurants. eHotel will streamline your business accounting in such a way that through improved management you will see the profitability of your business grow.

eHotel has got powerful features to take care of all requirements of a large / medium hotels & restaurants and serves as a complete Management Information system (MIS). It can open any number of companies in one single package. The design of eHotel is modular. The data from various modules flows in Accounts module and all your final reports are produced at a touch of a button. eHotel has following modules for complete business information management.
System is divided into two major modules:

Front Office Management:Front Office System monitors the need of daily guest's arrival and departure, generating bills and its settlement. To fulfill the functional requirements the system is further broken down into different modules.

Kitchen Order Management:The attached kitchen to any hotel needs its order to various rooms as well as different locations to be managed efficiently. This module achieves this objective very elegantly.

Front Office Management

Room:
  1. Room Type: Here the rooms are classified in different categories
  2. Tariff: Tariff for all categories is defined here with the extra bed charges
  3. Room Master: Details of all/each room is maintained with their number, type, wing, floor number. Here the status of availability/occupancy of rooms is maintained as soon as a guest checks in or checks out
  4. Luxury Tax: Here user can define slab for luxury tax with effective date
Guest Registration: On arrival of a guest the system will record the room that is allotted. If the guest is a foreigner the various vital information are stored and a C Form is generated by the system.
  1. Room Shifting: The system provides the option to the guest to shift from a room to any other room of his choice
  2. Checkout: This is the exit point of the guest. Here the date and time of guests are recorded. Based on his departure time bill is processed
  3. Billing: Once the guest's arrival is recorded in the system, a bill book is immediately opened from there itself. If the guest is availing phone or any other such facility, the system provides the option to store all these data
  4. If KOT module is being used, any charges related to guest's kitchen is stored so the final Bill Amount includes KOT charges also. In case guest opts to pay his KOT dues separately, our KOT module provides the option to settle separately
  5. Bill Settlement: The amount received at the front office counter from the guests against a bill is recorded here. The system provides the facility to the guest to pay either by cheque, cash, and credit card or in foreign currency. It records the various related information based on mode of payment

Kitchen Order Management

To manage the kitchen and its requirement, the system is divided in the following major modules:

Items
  1. Item Category: The items in the kitchen are classified into various categories
  2. Item Master: The actual items that are the menu items are defined here with their price
  3. Location wise Item: The items are further broken down based on it being served at various locations
Location
  1. Location Master: The various locations where items are served are maintained
  2. Table Master: The location wise identities of all the tables are kept
  3. Create KOT: Here the customer's order is created. The detail of customer's location and table is entered along with the item that customer orders. System provides option for a single bill for multi KOT of a single customer
  4. Change Of Table: The system provides option to change a table. The order from previous location is managed to the new table
  5. Print Bill: The system handles multi KOT to one bill. The item value is picked from KOT. Now system provide to levy any other charges/taxes or to give any concession/discount on the billed item. The system is very much parameterized, so that user can create any number of taxes/charges
  6. Settle A Bill: The system provides option to settle a bill by cash (INR), foreign currency or by credit card
  7. Item Inward: All inward items are recorded here. This will update stock. For accounting purpose, debit and credit entries are stored immediately
  8. Item Outward: Any outgoing/consumable item will be entered here. This will reduce stock and accounting entries will be updated
  9. Search Engine: eHotel has a Very Simple inbuilt search engine where user can search any record with any criteria
System Requirement:

  1. PC with Pentium Class Processor
  2. Windows 95 or later, Windows NT 4.0 or later with Service Pack 3 or later
  3. 32 MB RAM (recommended) & 30 MB HDD Space